Final memo report: Leatty Shanghai

Introduction

Since our company became the Leatty Shanghai’s contractor, the whole project team was committed to complete the task perfectly. Nevertheless, there was a multiple delays in the project, which leaded to the exceed expense and overloaded budget. Therefore, the representatives of boards had a meeting with the Leatty Shanghai’s developer from Canada and architects company from Germany to design a plan to solve the delay problem.

Information coordination

In order to improve present multinational communication situation, a co-ordinate agency, formed by some staff from the contractor, the developer and the architect, will be established in Shanghai, mainly preventing any information misunderstanding and delay from the project. Furthermore, the agency is obliged to hand in a report monthly, helping the boards keep informed of the schedule and any problems could delay the whole project. Additionally, a weekly newsletter will be sent to every manager and engineer involved by the agency, through which co-ordinate agency plays a role as stable mediator to exchange information officially in the company.

Communication

E-mail is regarded as the only official way to communicate with the Canadian developer and Germany architect company, except for meeting. Also, there will be more face-to-face meetings with our international partners in the future, at least every two month in Germany. Specifically, the representative of the co-ordinate agency is responsible to arrange the whole conference at that time, and present the progress to all the attendees.

    

Work principle

Since the ambiguous work principle always resulted in some inconvenience during the work, a formal work principle hand book draft should be handed in by co-ordinate agency before next face-to face meeting in Germany. This hand book involves all the departments involved in this project. After being permitted by all the boards and our international partners, the hand book will be distributed to every staff.

Rewarding system

A new rewarding system will be carried out at the end of this month to accelerate the present project schedule. In the new rewarding system, all the staff will be divided into several teams and at the beginning of every month, different goal will be assigned to teams. Team could get extra salary bonus, only if they accomplish the goal successfully.

Safe

The safety problem should not be ignored at the same time, even though catching up with the schedule is the priority right now. All the boards guaranteed that every worker only had to work 40 hours per week, and at least one day off per six days. Furthermore, it is forbidden to work from 12 to 2 o’clock in the afternoon during the summer (from 15^th June to 15^th September). 

Conclusion

Even if the Letty Shanghai project had a difficulty in keeping pace with the schedule, fortunately our internal experts have discovered the problems and a series of solutions will be implemented recently. Otherwise, some employees will be admitted as a member of coordinate agency, coping with communication problems in the project. We strongly believe that we will achieve a significant progress with these solutions before next meeting.

Secretary of CEO

Shanghai building contraction Co.