second memo report：Stitch Wear

Memo Report

To:                       Heads of all subsidiaries

From:                    Ziyu Xu (Head of Marketing and sales)

Date:                     20 October 2011

Subject:                  Improve CSR Profile

Introduction:

On 20^th October, all the board member of top management gathered and discussed the improvement about our company’s CSR profile. Everyone attended the conference strongly agreed the ideas of establishing a healthier social image and market our ethical stance, in order to gain a increasing reputation and commercial viability. We have reached our decisions and made a general plan about the action we will take in the future to achieve our aim.

Findings:

CSR Report:

Before everything starting, we decide to conduct a research among our suppliers and contractors to ensure that there is no child labor under 14 in our company and operative corporations anymore. Also in this report, we also announce that the whole company will be committed to social and environmental responsibility and the ETI would help us monitor the implementation of this plan.

Overseas Suppliers

After setting all the regulations, a regular examination to our suppliers is a direct and easy way to test them whether they carry out their accountability properly. Therefore, a three-month visit to our suppliers will be organized by human resource department, and every supply managers is asked to hand in a monthly report informing of the general operation. Besides, every top manager of our overseas suppliers will receive a short training about the company culture, especially about the CSR, before their employment. Also, there will be a serious penalty, if we find any suppliers go against our regulations.

Program for child employees

For the child labor we or our suppliers employed, we will set up a series of programs, including, education, health and technical training. All the material such as, books and textbooks are offered by our company.

Sustainability of Supply Chain

With the purpose of establishing a sustainable supply chain, we outsource the whole supply chain to ETI, which is obvious more professional and experienced. And ETI is responsible for the suppliers, which means ETI should have close connection with the company and suppliers. So a monthly report is also needed, whereas it still remains its own right to handle any emergency in the process.

Marketing Strategy

Even though, the used brand name was linked to the child labor by the public, maintaining of this name show the sincere we want to change and undertake more social responsibility. Additionally, we are going to set up a fund, devoted to helping child labor return to school and provide help in healthy and financial aspects. A quart report about the foundation will be published to general public to remain the high transparency of the foundation. What’s more, we will launch a campaign, called “Five cents, every product”, which means we will donate five cents from the every products we sale to the charity.

Sponsorship

Considering about the financial pressure, Sponsorship not only share financial pressure, but also advocate our campaign, and leverage our position efficiently as well. We intend to have an annual New Year Eve Party to raise money and find sponsorship for the next year charity plan.

New team

Since we design a series of action about our CSR, we do need a special new team taking charging of those plan and action. Our HR department will arrange such kind of a team in a week after this meeting.

Suggestion

Finally, we think a 1% raise in our price would help us make up for some decrease in revenue, and 1% raise is a small amount for every customer.

Conclusion and recommendations

All the top managers support the point that being ethical do strengthen our sustainability and viability, given the circumstance that the demands and expectation of society increase greatly. Nevertheless, keeping the balance between our own accountability and CSR could be the problem in the future and we should also consider the financial flexibility at the same time. W

We look forward to your reaction and hope to see this plan being conducted in the whole company.

Ziyu Xu

Head of Marketing and sales. 

My first memo report：Konopnicka Airport New Construction in Poland

Konopnicka Airport New Construction in Poland

By ziyu xu S2150727

Instruction:

  This report concerns about:

1.       Financial definition in the construction

2.       Operation and management issues during and after the construction

3.       Details in repayment

4.       The schedule of the building

5.       Risk and responsibilities between different companies

Negotiations:

Finance

There are guarantees given by Polish Government, therefore the Airports Company decided to lend 108 million euro from Weber-Merkel Bank at a preferably interest rate of 2.5%. However, the Bank prefers a higher interest for the total huge loan agreement.

Operation and Management

Both companies would like to own the operation of airport service, and the ownership of assets still remains by the Airport Company.

Repayment

During the meeting, the representatives from both company had different the opinions about how long it will take for the Airport company to repay the loan and when it stars. Besides, the ownerships of some charges and fee also aroused sever discussions.

Building Schedule

This part lays about the whole duration of the construction and the corporation form.

Risk Allocation

Finally, some commercial risks were attached much importance by both sides. And the responsibility and penalty fines about the delays in building program should be clarify and explicit.

Conclusion and Further Recommendation

This report indicates Weber-Market Bank decided to lend money to the Konopnicka Airport Company for its new airport in Poland, but something still need be discussed before carrying it out.

In the general financial part, we both agree with the total amount of 120m in the whole construction, whereas only 96million of them will come from the loan of The Bank, at an interest rate of 3.5%.Concerning about the operation and management, the Airport Company remains the ownership of all the assets, but the first six year operation of airport service belongs to the Bank.

Besides, both companies compromised that the Airport Company should repay all the loan at the end of 17^th years, since all the projects are finished, and the loan have to be repaid monthly .After the completion, the Polish Airport will collect take-off and landing charges and the incomes from the overflight fees will be obtained by the Bank.The Airport should be put into use after 25months under the operation of Lauman and Polish with a proven track record.

At last, the risk issues were divided into two inspects. From the aspect of commercial risk, Polish Airport will take the responsibility for the preliminary environmental studies and consultation of local residents, and Laumann will take charge of any possibility that may lead to the delays in building schedule except for the circumstances out of control. What’s more, the delays fine which is responsible for the Launmann is arranged from 0.5 million to 4 million per two weeks and risk associated with low air traffic volumes shared on 40-60 between Polish Government and private contractor.

Action Minutes: Smile.Co

Action Minutes

Name of company: SmileCo. Purpose of meeting: Devising a training program Date/Time:15/9/2011 Chairperson: Alina  Be Members present: Alina  Basener   Matthias Repplinger    Ziyu Xu Apologies: None
Agenda  Item	Discussion	Action	Person Responsible
1.Priorities	The priorities of the training.	1.      Training focused on the customers’ awareness of the sales team. 2.      Also, the implementation of the new system	The external company we choose
2.Pros and cons	1.      Who will take charge of this training? Internal or external company? 2.      The Pros and Cons of them.	1.       Chose External Company 2.      Pros of E:1)more professional 2）effective and efficient  3)cost lower efforts for our company. Cons of E :1) lack of clear awareness of our purpose 2）the possibility of  over budget	The external company we choose
3.Type	The type and the duration of the training	1.      Short and intensive, on-the-job training, twice a week for a month and 2hours for each time. 2.      Keep the balance between work and training.	HR department and external company
4New system.	Whether use the new system	1.New System	Technology department
5.Budget	How could we use limited budget to benefit  stuff  maximally?	1.      Find out who need the training most by a test. 2.      Using afterward training	HR department
6.Integration	How to accelerate the integration.	1.      More group work in training 2.      Some course about team spirit in training.	HR department and External company

Next Meeting: After finishing the training.

Venue: Main office room of SmileCo.

__

 th

Presentation: Lose the fear

 This is my first presentation in Netherlands, interesting but a little bit nervous.

During the presentation, I shared a lot of personal experience with my classmates and received many positive comments. Whereas my tension made me speak very fast, maybe next time I could improve at this part.